Open Recommendations

July 28, 2022 - Evaluation of the Information Technology Division’s Inventory Accountability and Controls

Evaluation of the Information Technology Division’s Inventory Accountability and Controls

Recommendation #2

The Chief Information Officer continue pursuit of transitioning to a single asset management system that addresses its program needs to track accountable and consumable IT property and establish a detailed implementation plan with target dates to transition to a single asset management system for accountable and consumable IT property as currently captured in Cireson and Jumpstock.

June 1, 2023 - Follow-Up Evaluation of the Congressional Request for Architect of the Capitol’s Response to Sexual Harassment

Follow-Up Evaluation of the Congressional Request for Architect of the Capitol’s Response to Sexual Harassment

Recommendation #2

We recommend that the Diversity, Inclusion and Dispute Resolution Office (DI/DR) perform a climate assessment for jurisdictions that frequently work with the public to identify and address concerns regarding nonemployee harassment and hostile work environments.

Recommendation #7

We recommend that the Architect of the Capitol (AOC) update AOC Order 24-1 Conciliation Program Guide, May 22, 2013, to ensure it is providing consistent and current information about the conciliation process and resources available.

June 30, 2025 - Audit of the Cannon House Office Building Renewal Project's Substantial & Final Completion for Phase 3 & Phase 4

Audit of the Cannon House Office Building Renewal Project's Substantial & Final Completion for Phase 3 & Phase 4

Recommendation #2

We recommend that the Architect of the Capitol develop construction contract requirements and project specifications for substantial and final completion that are feasible, achievable and necessary for future construction projects with multiple phases — similar to the Cannon House Office Building Renewal Project.

July 18, 2025 - Audit of the Architect of the Capitol’s Senate Furniture Program

Audit of the Architect of the Capitol’s Senate Furniture Program

Recommendation #1

Revise and implement policies, procedures and automated and/or manual processes to align with applicable federal guidance and regulations; comply with GAO’s government internal control standards; enhance asset management and operational efficiency; improve data accuracy and reporting capabilities; and ensure the consistent application of asset management practices.

Recommendation #2

Maintain documentation that supports the lifecycle of its assets.

Recommendation #3

Conduct a complete (“book to floor and floor to book”) 100 percent physical inventory and correct the inventory records as appropriate, to include a review of reported costs.

Recommendation #4

Establish and implement asset management training on how to properly acquire, safeguard, transfer, label and dispose of assets; store assets and maintain inventory levels; record an asset and create/use reports; and apply cost-effective and economical asset management techniques.

Recommendation #5

Reassess the amount and condition of leased storage space needed to support current program operations and reduce waste.

August 4, 2025 - Evaluation of the Architect of the Capitol’s Implementation of Information Security Modernization for Fiscal Year 2024

Evaluation of the Architect of the Capitol’s Implementation of Information Security Modernization for Fiscal Year 2024

Recommendation #2

The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.

Recommendation #3

The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.

Recommendation #8

The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.

August 5, 2025 - Audit of the CHOBr Project's Contract Labor

Audit of the CHOBr Project's Contract Labor

Recommendation #2

We recommend that the Architect of the Capitol’s contracting officials use contractual remedies to ensure
compliance with the Examination of Records clause

March 31, 2026 Follow-up Evaluation of the Architect of the Capitol’s Emergency Preparedness Posture

Follow-up Evaluation of the Architect of the Capitol’s Emergency Preparedness Posture

Recommendation #1

The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.

 

Recommendation #3
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
 
Recommendation #4
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
 
Recommendation #5
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
 
Recommendation #6
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
 
Recommendation #7
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.
 
Recommendation #8
The OIG has determined that the contents of this recommendation would not be appropriate for public disclosure and has therefore limited its distribution to selected officials.

September 28, 2026 Audit of the Architect of the Capitol’s Unauthorized Commitments

Audit of the Architect of the Capitol’s Unauthorized Commitments

Recommendation #1

We recommend that Acquisition and Material Management Division establish and implement policies and procedures that clearly define and specify the types of procurement actions that constitute an unauthorized commitment.

Recommendation #2

We recommend that Acquisition and Material Management Division develop and implement a comprehensive, continuous training program on government purchase card use.

Recommendation #3

We recommend that Acquisition and Material Management Division revise policies, procedures, and processes to improve the operational efficiency of the unauthorized commitment ratification process.

Recommendation #4

We recommend that Acquisition and Material Management Division establish and implement clear policies and procedures for emergency/urgent procurements.

Recommendation #5

We recommend that Acquisition and Material Management Division enhance ratification procedures to clearly define the requirements for documenting unauthorized commitments and submitting, assessing, and approving ratification requests.

Recommendation #6

We recommend that Acquisition and Material Management Division enhance automated system controls to ensure the ratification submission, review, and approval process requirements are met.

Recommendation #7

We recommend that Acquisition and Material Management Division develop and implement periodic training for all relevant Architect of the Capitol personnel on (1) appropriate prevention, identification, reporting, and documentation of unauthorized commitments, and (2) the submission, assessment, and approval of ratifications.

September 30,2026 Audit of Cannon House Office Building Renewal Project's Contract Costs

Audit of Cannon House Office Building Renewal Project's Contract Costs

Recommendation #1

We recommend that the Architect of the Capitol review the $545,421 in questioned costs to determine whether the costs were adequately supported at the time they were paid and recover any unsupported costs to the extent legally and administratively possible.

Recommendation #2

We recommend that the Architect of the Capitol ensure that it performs a final reconciliation of reimbursable costs to the Construction Manager as Constructor’s (CMc) accounting records and utilizes the Construction Manager as Agent’s procedures for reviewing CMc’s payment applications to ensure it has obtained adequate documentation for CMc’s reimbursable costs prior to the final completion of Phases (PH) 3 and 4.

Recommendation #3

We recommend that the Architect of the Capitol (AOC) enforce applicable construction-contract provisions requiring contractors to maintain complete, accurate, and readily accessible financial and project records throughout the duration of the project to support oversight. AOC procedures should also require authorized AOC project personnel to validate that all amounts invoiced are adequately supported prior to releasing the final payment for the project or project phase.

September 30, 2026 Follow-Up Evaluation of the Architect of the Capitol's Information Technology Division Contracting Services Blanket Purchase Agreement 

Follow-Up Evaluation of the Architect of the Capitol's Information Technology Division Contracting Services Blanket Purchase Agreement

Recommendation #1

Office of Inspector General recommends that the Architect of the Capitol develop, implement, and communicate standardized cost estimating policies and procedures that incorporate best practices from Government Accountability Officer's Cost Estimating and Assessment Guide (GAO-20-195G) to ensure Independent Government Estimates are supported and include documentation of management review and acceptance.

Recommendation #2

Office of Inspector General recommends Acquisition and Material Management Division develop and implement a risk-based approach for selecting Contracting Officer’s Representative contract files for audit and periodically assess the effectiveness of the process.

Recommendation #3

Office of Inspector General recommends that Acquisition and Material Management Division communicate existing guidance on contract administration file documentation requirements and provide targeted training to Contracting Officer’s Representatives (COR) to ensure consistency and alignment with the COR Handbook. 

Recommendation #4

Office of Inspector General recommends the Architect of the Capitol develop and communicate clear guidance to Contracting Officers and Contracting Officer’s Representatives on the requirements for measurable performance standards and Quality Assurance Surveillance Plans under a Statement of Work.

November 5, 2026 Evaluation of the Architect of the Capitol's Historic Preservation and Heritage Asset Management

Evaluation of the Architect of the Capitol's Historic Preservation and Heritage Asset Management

Recommendation #
1

We recommend that the Architect of the Capitol (AOC) conduct a formal assessment of the resource constraints and allocation requirements necessary to strengthen the AOC’s Historic Preservation and Stewardship Program. Based on the results of the assessment, develop and implement a resource plan to address identified gaps to support a sustainable Historic Preservation and Stewardship Program.

 
Recommendation #
2

We recommend that the Architect of the Capitol conduct a formal assessment of current asset tracking processes, system functionalities/capabilities, data requirements, and operational constraints across Jurisdictions, Curators, and asset categories to identify:
a. Where standardization of inventory management is practical;
b. Where Jurisdiction, Curator, and/or asset-specific requirements must be preserved;
c. Which existing system(s) can be better integrated or aligned through common data standards, reporting, and/or maintenance workflows.

Recommendation #
3

We recommend that the Architect of the Capitol evaluate the functionality and feasibility of developing and implementing procedures and controls for inventory management across Jurisdictions, Curators, and/or asset types to promote consistency, accountability, and maintenance oversight of Heritage Assets without requiring a single uniform approach that may not be feasible for all Jurisdictions, Curators, and/or asset types.

Recommendation #4

We recommend that the Architect of the Capitol conduct a comprehensive and phased improvement plan for inventory and reconciliation of Heritage Assets to establish a complete and accurate baseline asset inventory.

Recommendation #
5

We recommend that the Architect of the Capitol evaluate the functionality and feasibility of revising its existing policies to include implementation-specific procedures and controls for recordkeeping of maintenance documentation across Jurisdictions, Curators, and/or asset types to promote consistency, accountability, and maintenance oversight of Heritage Assets without requiring a single uniform approach that may not be feasible for all Jurisdictions, Curators, and/or asset types.

Recommendation #6

We recommend that the Architect of the Capitol (AOC) evaluate the incorporation of Heritage Asset inventory and maintenance management as part of the AOC’s Enterprise Risk Management and Asset Management programs to strengthen governance, accountability, risk management, monitoring, quality assurance, and staff training over Heritage Assets.